Online Enrolments

Changing the Way Schools Think About Enrolments

July 17, 2019

In 2019, advertising your school has never been easier. You can get your message in front of prospective parents through social media, search engine marketing, email marketing, TV advertisements, magazines, billboards, buses and even on taxis! On the other hand, driving enrolments has never been harder. Schools are getting more innovative in how they market themselves, and there is a competitive nature to enrolments that has never been seen before. In short, schools must fight for every last enrolment.

There has been a fundamental shift in the way that prospective families are identified, nurtured and converted into enrolments. In this post, we’ll discuss how your school needs to change the way you think about enrolments, and how to keep up.

1. Understand the customer journey

Prospective families don’t see one school billboard and enrol their child straight away. Instead, they will have multiple touch points across various channels before they make their decision. It’s important that schools understand this path to enrolment (known as the ‘customer journey’) so that you can be sure your school is engaging your parents with the right messaging at the right time.

 

Want to map your prospective families’ path to enrolment? Check out our guide to understanding the customer journey.

 

2. Think locally

Speaking of touch points -- your local community is often very involved when your parents are in the awareness phase of the customer journey. When they purchased their house, their real estate agent likely talked about the great schools in the area and mentioned that they send their children to your school.

Your school is a part of a local community -- it’s time to act like it. Community marketing is less about enrolments and more about giving back to your community by connecting and engaging with people in your local area. Not only will your school build valuable relationships, but it will establish itself as a supportive and community-minded organisation.

You can build relationships in your community through:

  • Participating in local business meetings
  • Reaching out and meeting up with local politicians and other prominent community members
  • Supporting local fundraisers
  • Joining and engaging with others on local community Facebook groups
  • Volunteering for local causes
  • Hosting charity events.

3. Gather testimonials

Choosing which school to enrol your child in is a huge decision. Like most big decisions, prospective parents take time to talk to friends and family and look for information from similar families on the Internet. Your school can prepare for this by asking some key families for testimonials. While it can be embarrassing to ask, schools who want to remain competitive will understand the importance of having social proof, or building trust through others’ reviews.

You can gather testimonials by:

  • Asking for reviews on your Google My Business listing or Facebook page
  • Reaching out to parents for a review on your website or marketing materials
  • Asking parents to speak at an open day or school event where prospective parents will attend.

 

Ready to put your awesome testimonials to use? Check out our guide to social proof.

 

4. Use your admissions team wisely

Your admissions team is your most valuable resource when it comes to driving enrolments. Nurturing a family takes time: meetings, phone calls and regular follow-ups can quickly eat away at a registrar’s day. When you add in repetitive administration tasks, it’s easy to see why admissions teams can get overwhelmed. You can protect your admissions team’s time by implementing systems that automate repetitive tasks and free them up to get personal.

Constantly chasing parents for enrolment information? Implement an online enrolments portal that collects all the information you need, along with the required documents and payment.

Typing up the same emails over and over? Set up automated yet personal email communication that sends targeted information to parents who are still considering your school.

Getting sick of data entry into multiple spreadsheets? Get started with a customer relationship manager (CRM) that actively tracks and stores student and family information.

5. Diversify your marketing channels

It’s no longer a great idea to rely on a single marketing channel to promote your school. Different demographics are active on completely different channels, so diversifying your efforts will allow you to ensure no one is missed. When deciding where to advertise, it’s important to think about which channels are right for your school and go from there.

In summary

The school enrolments landscape will continue to shift and become more competitive. Shifting the way we think about enrolments is one way to ensure that your school continues to meet your forecasts. If you’re looking to streamline some of your clunky administrative tasks, consider implementing Digistorm ENROL -- our innovative enrolments portal that is custom-built to suit your school requirements. Talk to a friendly Digistorm team member today.